Use inbox rules to automatically perform specific actions on email messages that come into your inbox.

Manage email messages by using rules. Training: Use rules to organize your email in Outlook. Create a rule based on a message, or from a template. Watch this online video to learn how.

Microsoft 365 Copilot in Outlook helps you create and review inbox rules using natural language. You can ask Copilot to set up rules that organize incoming email such as moving, categorizing, or …

You can use inbox rules to automatically forward or redirect messages sent to your mailbox to another account. Messages that are forwarded will appear to be forwarded from you.

Conditional formatting is a way to make email messages in Outlook stand out when they meet conditions defined by you. When you specify conditions that an incoming message should meet, such as a …

Rules let you handle email messages automatically based on a variety of different criteria. For example, you can move all messages from someone into a folder, or immediately delete all messages from a …

Rules are either executed before a message or item reaches your device (server-side) or when the message or item arrives on your device (client-side). The way rules are executed depends on which …

Clean up your inbox and keep your email organized with automatic filtering and sorting, and by using tools on the command bar like Sweep, Archive, and Move to. You can also organize your email using …

However, if you leave Outlook running while you're away, you can use rules to reply to your email messages automatically. Rules also allow you to forward emails to another account, mark messages …

For classic Outlook, on the ribbon, select the Home tab, then in the More commands section, select Rules > Manage Rules & Alerts. If you have more than one email account set up, on the Email Rules …

You can import or export rules for Outlook messages so that others can use them. When you import rules to an Outlook account, they are added to the end of the existing list of rules.